4-H Leaders Association
The St. Croix County 4-H Leaders Association is the governing body of the St. Croix County 4-H program. The board consists of leaders from all St. Croix County 4-H clubs. The Leaders Association provides countywide educational events and opportunities for youth. They also perform countywide fundraisers and youth scholarships. The St. Croix County 4-H Leaders Association meets at the UW-Extension Office on the 3rd Tuesday of each month at 6:30 pm (except for July and December). Public is welcome to attend. All agenda items must be sent to the St. Croix County 4-H Youth Development Agent 10 days prior to the meeting.
Meeting Agendas
Meeting call in information:
Zoom call in / log in information is on each agenda.
St. Croix County 4-H Leaders Association Agendas (the Leaders Association does not meet in July or December)
Meeting Agenda 10.15.24 – Leaders Meeting & Banquet
- June 2024 Treasurer Report
- 2024 Budget vs. Actual STCR4H Leaders Council
- 2025 Budget vs. Actual STCR4H Leaders Council
- April 2024 Treasurer Report
- 2024 Budget vs. Actual STCR4H Leaders Council
- 2025 Budget vs. Actual STCR4H Leaders Council
- March 2024 Treasurer Report
- 2024 Budget vs. Actual STCR4H Leaders Council
- 2025 Budget vs. Actual STCR4H Leaders Council
Meeting Agenda 1_16_24 – Canceled
2023-Budget-vs-Actual-STCR-4H-Leaders-Council-JanDownload
Meeting Minutes
2023-2024 Leaders Association Meeting Minutes
September 2024 St. Croix County Leaders Association Meeting Minutes
August 2024 St. Croix County Leaders Association Meeting Minutes
June 2024 St. Croix County Leaders Association Meeting Minutes
April 2024 St. Croix County Leaders Association Meeting Minutes
March 2024 St. Croix County Leaders Association Meeting Minutes
January-2024-Leaders-Federation-MinutesDownload
2022-2023 Leaders Association Meeting Minutes
October 2023 St. Croix County Leaders Association Meeting Minutes
2023_08_22_Meeting-Minutes_Leaders-AssocDownload
2023_05_31_Meeting-Minutes_Leaders-Assoc-1Download
2023_01_17_Meeting-Minutes_Leaders-Assoc_v2Download
2021-2022 Leaders Association Meeting Minutes
St. Croix Leaders Council Annual Meeting Oct 2022
St. Croix Leaders Council Minutes September 2022 REVISED
St. Croix Leaders Council Minutes June 2022
2020-2021 Leaders Association Meeting Minutes (all minutes are approved unless noted)
St Croix Leaders Council Jan Minutes 2021 (NOT APPROVED)
No meeting in December 2020
No meeting in November 2020
2019-2020 Leaders Association Meeting Minutes (all minutes approved unless noted)
Meeting Minutes 10.16.19 Annual Meeting (NOT APPROVED)
Leaders Council Minutes 4_21_20
2018-2019 Leaders Association Meeting Minutes (all minutes approved unless noted)
By-Laws & Policies
St. Croix County Leader’s Council Bylaw Review
It is that time of year in which the leaders council reviews and updates bylaws as needed. Based on recommendations from UW-Madison, the bylaws have been redrafted to fit formatting and verbiage.
2023-2024 St. Croix County 4-H Leaders Association By-Laws
2022-2023 St. Croix County 4-H Leaders Association By-Laws
2022-2023 St. Croix County 4-H Leaders Association Budget
Wisconsin 4-H Policies
Wisconsin 4-H and Religion Tip Sheet
Wisconsin 4-H Social Media Policies
County Government Financial Accounts
4-H funds including membership dues and staff-led program fees should be deposited in a county government account. This must be done in accordance with a written agreement between the county government and the Division of Extension.
If a county account is not an option, another chartered entity may serve as the fiscal agent for membership dues and staff-led program fees provided that 1) the staff have control of the funds and 2) the designated funds are tracked separately from the other chartered entity funds.
Membership Dues and Participation Fees
4-H State Level Member Dues
Money collected from individuals for membership in the Wisconsin 4-H program. The amount of the dues and how the funds will be used are set by the Wisconsin 4-H Associate Director.
4-H County Level Member Dues*
Money collected from individuals for membership in the county 4-H program. The amount of the dues and how the funds will be used are set by the 4-H Program Educator.
*Please note that this policy would not prohibit a 4-H Leader Organization from requesting donations from 4-H members to support programming, marketing, and fundraising efforts.
4-H Club or Group Level Member Dues
Money collected from individuals for membership in the club or group. Dues are for the benefit of that specific club or group’s membership. At the club or group level, members vote on the amount of dues and how all 4-H club or group funds are used.
Economic Hardship for Membership Dues
At the club, group, county, and state levels, the ability to pay dues will not be a barrier to 4-H membership. Staff and volunteers must have a system to provide access to 4-H membership.
Participation Fees
Money collected from individuals participating in a specific program or activity. Participation fees are charged directly to participants who choose to participate in the program or activity. These fees are separate from membership dues.
Bank Accounts & Use of Credit/Debit Cards
Bank Accounts
With the oversight from the 4-H Program Educator, 4-H Clubs and 4-H Groups may establish accounts at FDIC (Federal Deposit Insurance Corporation) or NCUA (National Credit Union Administration) insured institutions. This option includes the use of savings accounts, checking accounts, money market accounts, and certificates of deposit.
Only 4-H members and 4-H volunteers can be listed as official signers on 4-H Club or 4-H Group financial accounts.
Use of Debit and Credit Cards
Debit Cards and Credit cards are highly discouraged and limited to 4-H Leader Organizations. In the event a 4-H Leader Organization needs a credit card, the following practices apply:
- Be aware of all fees and policies associated with the credit card, such as a minimum number of transactions per year to maintain the account.
- Inform UW-Madison Division of Extension when a corporate credit card is being opened – add to the annual charter on the financial report page.
- The monthly statement must be mailed to the county office.
- The credit card is the responsibility of the Treasurer of the 4-H Leaders Association.
- Limit authority to purchase on the authority of the organization to a few volunteers.
- Purchases should be previously approved through the budget process.
- Create a credit card log form and attach receipts to the log with an explanation of purchases.
- Restrict the credit limit and amount available per transaction even if there may be fees associated with this service.
- The account must be paid in full each month.
Club Leader Resources
Club Management
- Wisconsin 4-H Policies Overview
- Template Bylaws for 4-H Clubs
- Sample Program Year Calendar
- Media and Marketing Resources
Youth Leader Resources
Financial Management
- Financial Management Policies
- 4-H Club and Group Financial Handbook
- 4-H Club Treasurer Handbook
- 4-H Fundraising Fact Sheet
- Considering Expenditures of Over $1,000
Insurance and Reports
- Insurance
- Liability Insurance Guidance for 4-H Leader Organizations
- Accident/Injury Report
- 4-H Volunteer High Risk Injury and Incident Reporting
